School Handbook

The Principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

In accordance with the policy stated in DoWEA Regulation 2095.01, “School Attendance,” August 26, 2011, as amended, school attendance is mandatory. All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

1. Absent up to 25% of the school day = absent one-quarter of the school day
2. Absent between 26%–50% of the school day = absent one-half of the school day
3. Absent 51%–75% of the school day = absent three-quarters of the school day
4. Absent 76%–100% of the school day = full-day absence

DoWEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school-related activities:

1. Personal illness;
2. Medical, dental, or mental health appointment;
3. Serious illness in the student’s immediate family;
4. A death in the student’s immediate family or of a relative;
5. Religious holiday;
6. Emergency conditions such as fire, flood, or storm;
7. Unique family circumstances warranting absence and coordinated with school administration;
8. College visits that cannot be scheduled on non-school days; and
9. A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoWEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day. Too many unexcused absences may trigger the Student Support Team to convene.

Kindergarten and grade 1 placements are determined by minimum age requirements, in accordance with Enclosure 2 of DoDEA Regulation 2000.03, “Student Grade Level Placement,” March 2, 2010. A student who will reach his or her fifth birthday on or before September 1 of the school year is eligible to be enrolled in kindergarten in DoWEA. In addition, a student who will reach his or her sixth birthday on or before September 1 of the school year is eligible to enroll in grade 1 in DoWEA. Placement in grades 2–8 is predicated upon completion of the preceding year. Students entering a DoWEA school (kindergarten through grade 8) from a non-American or host nation school will be placed in the grade level corresponding to their ages, assuming yearly progression from grades 1–8.

Grade-level status (grades 9, 10, 11, and 12) will be determined by the number of course credit units earned by the student, in accordance with Section 2 of DoDEA Regulation 2000.3, “Student Grade Level Placement,” March 2, 2010. Students entering grade 9 must have successfully completed grade 8 and/or been previously enrolled in grade 9 and earned less than 6 credits. Students entering grade 10 must have successfully completed grade 9 and earned a minimum of 6 course credits. Students entering grade 11 must have successfully completed grade 10 and earned a minimum of 12 course credits. Students entering grade 12 must have successfully completed grade 11 and earned a minimum of 19 course credits.

In accordance with DoDI 1342.29, “Interstate Compact on Educational Opportunity for Military Children,” January 31, 2019, for students transitioning from a sending school system to a DoWEA school, at the time of transition and regardless of the age of the student, the DoWEA school shall enroll the transitioning student in the same grade level as the student’s grade level (i.e. in kindergarten through grade 12) in the sending state’s local educational agency. For kindergarten, the student must have been enrolled in and attended kindergarten class in order to assure continued attendance in kindergarten in a DoWEA school. Students who have satisfactorily completed the prerequisite grade level in the sending school system will be eligible for enrollment in the next higher grade level in the DoWEA school, regardless of the student’s age.

All DoWEA students, including students with disabilities, English language learners (ELLs), and students with accommodation plans, should be afforded the opportunity to participate in the standard DoWEA secondary curriculum, as appropriate, based upon their individual circumstances.

DoWEA recognizes that home schooling is a sponsor’s right and may be a legitimate alternative form of education for the sponsor’s dependent(s). Home-school students who are eligible to enroll in a DoWEA-Europe, DoWEA-Pacific and DoWEA-Americas school are eligible to utilize DoWEA auxiliary services without being required to either enroll in or register for a minimum number of courses offered by the school. Eligible DoW home-school students using or receiving auxiliary services must meet the same eligibility and standards of conduct requirements applicable to students enrolled in the DoWEA school who use or receive the same auxiliary services. Any student, including eligible DoW dependent home-school students, who has not met the graduation requirements to earn a DoWEA diploma may not receive DoWEA commencement regalia, the DoWEA diploma, nor participate (walk) in a DoWEA commencement ceremony.

Immunization exemptions may be granted for medical or religious reasons. Philosophical exemptions are not permitted.

Medical Exemptions

A medical exemption may be granted when a required immunization cannot be administered because of a permanent medical contraindication, a chronic medical condition for which the vaccine is contraindicated or documented natural immunity. A written statement from the student's licensed health care provider, or documentation from the medical facility, is required and must clearly identify the vaccine(s) involved and the medical basis for the exemption.

Requests for exemption based on vaccine contraindications or natural immunity must be submitted to the school at the time of enrollment or when the immunization becomes due. Once approved, a medical exemption remains valid for the duration of the student's enrollment and does not require annual renewal unless the student's medical status changes.

Religious Exemptions

If the sponsor/parent/legal guardian objects to immunization based on sincerely held religious beliefs, a written exemption request must be submitted to the school stating the religious basis for the objection.

Religious exemption requests must be submitted at the beginning of each school year. For students enrolling after the start of the school year, the request must be submitted at the time of enrollment and renewed annually thereafter.

Exclusion During Disease Outbreaks

During a documented outbreak of a vaccine-preventable disease, as determined by local DoW medical authorities, any student attending a DoWEA school under an exemption for the affected vaccine may be temporarily excluded from school. This measure is intended to protect the health and safety of the student, other students, and staff.

The exclusion will remain in effect until the applicable DoW Component command or public health authority determines that the outbreak has ended and that it is safe for the student to return to school.

DoWEA Immunization Requirements SY 26-27

For additional information about the DoWEA School Health Services Program, please contact the school nurse.

Enrollment in DoWEA schools requires compliance with DoWEA Immunization Requirements. These requirements establish the minimum immunization standards for school entry and attendance and do not necessarily represent a student's optimal immunization status. Official documentation verifying immunization status may include, but is not limited to, the following:

1. Yellow international immunization records;
2. State agency-generated immunization certificates;
3. School-generated immunization certificates; and
4. Physician, clinic, or hospital-generated immunization records.

It is the responsibility of the sponsor, parent, or legal guardian to provide the student's current immunization record at the time of enrollment and whenever immunizations are updated. Parents of newly enrolled students have up to 30 calendar days from the date of enrollment to provide documentation of any missing required immunizations. If a required immunization consists of a series, the first dose must be administered and documentation submitted to the school within the 30-day compliance period. Students with immunizations that become due during the school year must receive the required vaccine(s) and provide documentation to the school within 10 calendar days of the due date. A vaccine is considered due when the student reaches the minimum recommended age for administration of that vaccine.

DoWEA Immunization Requirements SY 26-27

Failure to provide proof of immunization compliance or a vaccine waiver request within 10 school days may result in the student's exclusion from school until the required documentation is received.

A multilingual learner is a student whose first language is not English and is in the process of acquiring English as an additional language. In accordance with DoDEA Administrative Instruction, 1309.01, DoWEA’s Multilingual Learner Program (MLP) is designed to teach students to acquire English language and literacy proficiency through content. The MLP builds students’ social, cultural, and academic skills so that identified students succeed in an English language academic environment that provides access to college- and career-ready opportunities as their English-speaking peers.

The MLP involves teaching listening, speaking, reading, writing, and study skills at the appropriate developmental and English language proficiency levels. This is accomplished by teaching language through a standards-based, high-quality academic content that pursues the student’s orientation within the United States culture. The MLP’s instruction can be delivered in a variety of settings and program configurations. The scope and amount of MLP instruction provided is determined by the student’s age, grade level, academic needs, and an English language proficiency evaluation. Instruction may be received through both the MLP and the main classroom setting.

Eligibility categories to enroll in a DoWEA school include space required, space available, tuition-free and tuition-paying with requirements differing by geographic location in accordance with public law and DoWEA policy. Sponsors must meet eligibility requirements as outlined in DoDEA Administrative Instruction 1344.01, “Eligibility and Enrollment Requirements for DoWEA Schools.” 

Eligibility requirements by geographic location:  
Section 3:  DoWEA Schools in Europe, Pacific (Excluding Guam), and Guantanamo Bay, Cuba
Section 4:  DoWEA Americas Schools in the Contiguous United States
Section 5:  DoWEA Americas Schools in Guam and Puerto Rico

Additional information about student eligibility and registration can be found on the DoWEA website: Registration Process – Eligibility and Enrollment

Student records and transcripts may be requested from several different sources, depending upon the student’s last date of attendance or graduation date. Parents/sponsors of current and prospective elementary/middle/high school students should contact the school’s registrar directly for assistance. For further information, please visit the DoWEA Transcripts. You may also consult with the counseling department at your child’s school for issues regarding student records.

If the principal permits a school to operate a limited open forum by maintaining a practice of allowing any single non-curriculum-related student group access to school facilities, the principal shall ensure that all of such student groups (including activities of religious nature) are permitted equal access to meet on school premises and use school facilities during non-instructional time. Access to groups may be denied if the principal determines that a student or student group has or is likely to substantially interfere with good order or discipline or violate any Federal, state, or local law, or DoW or DoWEA regulation/policy.

School Liaisons serve as the primary point of contact for PK-12th grade school-related matters. The School Liaison Program offers an array of services and resources to support students, parents, installation leadership, schools and the surrounding community. They inform parents about local schools, graduation requirements, afterschool programs, homeschooling and much more. By working together with these stakeholders, the School Liaison Program builds a support network to provide the best possible education experience for military-connected children and youth worldwide.

The School Liaisons Program goals are to:

• Identify barriers to academic success and develop solutions
• Promote parental involvement and educate local communities and schools regarding the needs of military children
• Develop and coordinate partnerships in education
• Provide students, parents, and school personnel with the tools they need to overcome obstacles to education that stem from the military lifestyle

The School Liaison:

• Serves as the primary point of contact for school-related matters
• Represents, informs, and assists Command
• Assists military families with educational issues
• Coordinates with local school systems
• Forges partnerships between the military, community and schools

School Liaisons are located at each installation to provide information as well as build partnerships with the civilian and military community to help address common education challenges of military families. School Liaisons are also an initial contact for participation in the Youth Sponsorship Program which builds resilience in youth and eases transition. School Liaison support is free of charge and open to all Department of War identification card holders, educators who serve military students and community partners involved with PK-12 education. For more information on the School Liaison Program visit School Liaisons & Military Youth | Military OneSource

To find a School Liaison in your community use this link School Liaison Contacts MILITARY INSTALLATIONS

Whether you're planning a move to your next installation or want to know more about your current duty station, MilitaryINSTALLATIONS, one of many free resources from Military OneSource, is the place to get answers. Use it to find installation overviews, contacts for programs and services, check-in procedures, and community information for installations worldwide.

The Department of War (DoW), in collaboration with the National Center for Interstate Compacts and the Council of State Governments, has developed an interstate compact that addresses the educational transition issues of children of active duty military-connected families. Currently, all 50 states, DoWEA and the District of Columbia participate in this interstate compact, which provides uniform policy for resolving the educational challenges experienced by military-connected children as they transition between school systems.

We encourage all of our families preparing to transition, to, from or within a DoWEA and/or stateside school system to engage with the School Liaison (SLO) from the sending and receiving locations. The SLO is the local contact for schools and has valuable information about school calendars, hybrid learning, early enrollment, student services, how to manage quarantine requirements and more.

“Call your SLO before you go”
In order to prepare records for your students school transition.

A directory of School Liaisons is updated annually and can be found at: https://www.dodea.edu/education/partnership-and-resources 

The Compact ensures that mobile children of military families are afforded the same opportunities for educational success as other children. States participating in the Compact work to coordinate graduation requirements, transfer of records, course placement, unique learning needs, assessments and other administrative policies.

For additional information or transition support, please contact hq.partnership@dodea.edu or call the Partnership office at 571-372-6026. 

Publicity authorizations are not required for photos or video clips in which three (3) or more students appear without being identified by name and specific location (e.g., students may only be identified in general terms such as a photo caption that reads: “A group of fourth graders participate in a classroom activity to learn how the moon influences sea levels on earth.”). 

For the protection of students and staff, all visitors must report to the school’s front office immediately upon arriving at the school. A visitor is any person (to include parents, sponsors, and legal guardians) not enrolled or assigned to the school requesting entry to the building.

Visitors must provide authorized identification to gain access to the DoWEA school. The visitor will be issued a visitor badge that must be displayed above the waist while on DoWEA school property. The school administrator has the final determination on visitors authorized to be at the school. While on DoWEA school property, visitors may go only to the approved area indicated as their destination when signing in at the school’s front office. Any change to the designated location must be approved by the school’s front office before the visitor can access a different location within the school. When leaving the school, visitors must sign out and return the visitor's badge to the school’s front office.

Classroom Observations

Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by the school administrator is required for this type of visitation.

This information identifies DoWEA's high school graduation requirements. Students who plan to pursue college athletics should also visit the NCAA Eligibility site to ensure their course taking aligns with NCAA eligibility requirements. The Interstate Compact on Educational Opportunity for Military Children is now formally recognized as part of DoWEA's secondary education policy. Please consult with the school counselor for further guidance or questions regarding graduation requirements.

Requirements

DoWEA graduation requirements differ depending on the year a student enters 9th grade. The requirements are identified below on three separate color-coded documents dated to correspond to the year of initial entry into 9th grade. These documents are intended to help students and parents to determine the number of credits and the distribution of credits by subject area required to receive a DoWEA standard diploma or an honors diploma. Please consult with your school counselor for further guidance or questions.

In which year did your student enter the 9th grade for the first time?

DoWEA accepts the official courses, grades and earned credits of middle school (grades 7–8) and high school (grades 9–12) students who transfer to a DoWEA school from other DoWEA schools or who earn course credits in an accredited non-DoW system (public or private), correspondence, online, and/or home-school program. The accreditation for the sending school or school system must be from one of the six U.S. regional accrediting associations, one of the U.S. state education agencies, or by a public- or state-supported system of accreditation for public or private education programs in a foreign nation, in accordance with Section 4.7, of DoDEA Administrative Instruction 1367.01. Please contact your child’s school for questions regarding course credit transfer process and approval.

At the beginning of each course or grade level, DoWEA teachers will communicate grading policies, course requirements, and academic expectations to students and parents/sponsors/legal guardians. This information will be provided within the first month of the school year, within the first two (2) weeks following the start of a semester-long course offered during the second semester, when course-specific procedures change, or upon enrollment for students entering a DoWEA school. 

If a student demonstrates unsatisfactory progress or achievement, teachers should notify parents/sponsors/legal guardians with sufficient time to address and correct the deficiency. Notification should occur as soon as unsatisfactory achievement is evident to support student success and encourage timely intervention.

Timely and accurate reporting of secondary student progress in grades 6–12 shall be accomplished through the approved DoWEA Electronic Gradebook (EGB) System. Any assignment used to assess and report student progress, including quizzes, examinations, homework, speeches, projects, and other assessments, shall be promptly evaluated and/or graded, recorded in the EGB System, and returned to the student. Assignments should generally be evaluated and recorded within ten (10) calendar days of collection, with reasonable exceptions for major assignments or projects. At a minimum, secondary teachers shall record one (1) assignment or grade per week in the EGB System. To create an account and access the EGB System, please visit the DoWEA SIS Gradebook at https://dodeasis.myfollett.com/aspen/logon.do.

A traditional letter grading system will be used for grades 6–12.

For purposes of calculating a student’s high school GPA, the following scales shall be used:

All DoWEA schools should encourage parents to meet with their child’s teacher for parent-teacher conferences. Parent-Teacher Conferences  allow parents the opportunity to ask questions about their child’s classes or progress in school. Parent-teacher conferences are also a great way to discuss how parents and teachers can work together to help students perform at their best in school. Parents/sponsors who plan to attend a parent-teacher conference scheduled by the teacher or school should inquire on the amount of time allowed before attending. If more time is required or the parent/sponsor wants to meet with the teacher again, the parent/sponsor should notify the teacher at the end of the conference. Please contact your child’s school for details regarding scheduling of parent-teacher conferences. DoWEA encourages all communication to take place through official school email accounts.

In accordance with DoWEA Regulation 1377.01, "Secondary Student Performance Reports," each secondary student in grades 6–12 will receive a report card at the end of each quarterly and semester grading period. Report cards summarize the student's achievement of course academic standards and include a letter grade based on the approved grading scale for grades 6–12. Grade point averages (GPAs) are calculated using the standardized quality point value system within the DoDEA Student Information System (DSIS), and grades are recorded on student transcripts in accordance with DoDEA Administrative Instruction 1367.01, "High School Graduation Requirements and Policy." 

Report cards also include attendance information in accordance with DoDEA Regulation 2095.01, "School Attendance," and may include teacher comments selected from those available in the Electronic Gradebook (EGB) System. Achievement of course standards is reported through quarterly and semester grading periods, and parents/sponsors/legal guardians will be notified of unsatisfactory progress or achievement as soon as it becomes evident to provide sufficient time for intervention and improvement.

All DoWEA students in grades or programs identified for system-wide assessments shall be included in the DoWEA Balanced Assessment System (DoWEA-BAS), in accordance with DoDEA Regulation 1301.01, “Comprehensive Assessment System,” October 4, 2018. Students who have been identified as having disabilities or are ELLs shall participate using either the standard DoWEA assessments, with or without reasonable and appropriate accommodations, or through the use of the appropriate DoWEA alternate assessment, as per their Individual Education Plan (IEP), 504 Accommodation Plan, or English Learner Plan. All assessments selected for use within DoWEA shall:

1. Align to clearly defined standards and objectives within the content domain being tested
2. Be valid and reliable and controlled for bias
3. Be one of several criteria used for making major decisions about student performance/achievement.

The results of each assessment shall be used as one component of the DoWEA-CAS for major decisions concerning a student’s future learning activities within the classroom setting.

For more information about the DoWEA-CAS, including the testing administration matrix, test descriptions, and testing calendar, please refer to: dodea.edu/assessments.

In accordance with the policy in DoDEA Administrative Instruction 1356.01, “Family Advocacy Program Process for Reporting Incidents of Suspected Child Abuse and Neglect, Change 1” April 16, 2025, all DoWEA personnel will participate in the identification and reporting of incidents of child abuse and neglect. School personnel shall report all suspected or alleged child abuse to the local Family and Advocacy Program (FAP) office, child welfare service agency (if available) and their immediate supervisor within 24 hours. All employees shall cooperate with the FAP process. The DoW FAP provides for the identification, treatment and prevention of child abuse and neglect.

As required by DoDEA Administrative Instruction (AI) 5200.01, Student Threat and Suicide Risk Assessment Program, any indication of student suicidality must be immediately reported to the DoWEA school administrator. The DoWEA student who makes a statement or engages in actions that may indicate self-harm or suicidal thoughts, shall be assessed in the same school day to obtain specific information to determine the level of risk. The results of that assessment shall be communicated to the DoWEA school administrator and documented in accordance with AI 5200.01. Regardless of the level of risk reported, in all cases, a DoWEA school administrator or designated member of the Crisis Intervention Team must directly notify parents or legal guardians of the concern. For additional assistance in this process, please contact the District Instructional Systems Specialist for School Psychology or School Counseling. 

If a parent or legal guardian disagrees with the need for an evaluation of a student’s dangerousness to self or refuses to take parental or legal guardian responsibility for the safety of their child, the DoWEA school administrator must inform the parent or legal guardian that DoWEA policy requires that school personnel protect the safety and health of the students. Parent or legal guardian refusal to address identified medical needs shall obligate a mandatory report to the local FAP office and local Child Protective services of suspected medical neglect, as outlined in DoDEA AI 5200.01 and DoDEA AI 1356.01, Change 1.

In order to prevent violence, suicide and other harmful acts among children and adults in schools, the need for reliable ways to identify persons who may require assistance is a critical step. All DoWEA employees must notify the DoWEA school administrator when a DoWEA student has made any statement or engaged in actions that may indicate threat of harm towards self or others.

When a DoWEA student makes an explicit or implicit threat, or if the student’s behavior indicates that a threat is serious and reasonably likely to be acted upon, the DoWEA school administrator shall take action based on the level of the threat. Certain types of serious threats require immediate notification to local law enforcement entities without regard to the level of threat yielded. The DoWEA school administrator shall immediately report the following student behaviors to the local law enforcement entity:

1. A threat that involves stalking of any person on a school bus, on school property or at a school-sponsored activity;
2. Threats to bomb, burn, kill, or harm school personnel; and
3. Threats of death or bodily injury to a person or members of his or her family or threats to commit serious bodily harm to persons on school property.

The DoWEA school administrator shall also immediately report any act that may constitute a criminal offense to the parents or legal guardians of minor students involved in the act and shall report that the incident has been reported to local law enforcement, as required by Federal, state, or local law. The DoWEA school administrator may report other threats to the local law enforcement entity, as necessary and appropriate. The DoWEA school administrator shall inform the parents or legal guardians that they may contact local law enforcement for further information, as necessary and appropriate.

DoWEA school counselors provide a school counseling program that supports all students in grades K–12. These programs help establish a foundation for lifelong learning by identifying and addressing barriers to academic success. Early identification and supports are critical to fostering student achievement, promoting academic growth, and ensuring equitable access to learning opportunities. Through direct and indirect student services, as well as classroom instruction and other counseling activities, school counselors help students develop the knowledge, skills, and behaviors necessary to reach their academic potential and successfully prepare for post-secondary goals.

Elementary school counseling programs play a critical role in shaping students' attitudes and perceptions of school, themselves, and their peers. At the elementary level, counselors provide preventive and responsive services that promote academic development, social-emotional growth, and career awareness. Through these supports, students build the knowledge, confidence, and competencies needed to become successful learners and productive members of their school community.

Secondary school counseling programs are designed to meet the rapidly changing needs of students in grades 6–12 while preparing them for success in high school and beyond. College and career exploration and planning are key components of the secondary school counseling program. As middle school students develop greater independence and take on increased responsibilities, counselors help them connect academic learning to real-world applications while fostering effective study and learning skills.

At the high school level, school counseling programs support students in preparing for successful postsecondary college and career pathways. All secondary students develop and maintain a four- to six-year academic and career plan with their counselor through SchooLinks. This individualized plan helps students set and achieve graduation, college, and career goals while considering their interests, aptitudes, and graduation requirements.

Please contact your school counselor for additional information regarding the school counseling program.

DoWEA school psychologists provide a range of services designed to support students’ learning, growth, and development. They are experts in student mental health and learning/behavior, and they partner with various stakeholders throughout the school and community to support students’ academic and emotional needs. School psychology programs are designed to foster safe, healthy and supportive learning environments that strengthen connections between the school, home, and community. School psychologists aim to improve academic achievement, promote positive behaviors and safe school climates, and strengthen school-family partnerships. Core functions of school psychologists include mental health interventions, behavior management, crisis intervention and response, assessment, and consultation and collaboration.

Please contact your school psychologist for additional information regarding the DoWEA School Psychology Program.

To help ensure your child's health, safety, and well-being at school, parents and guardians are encouraged to inform the school nurse of any medical conditions, health concerns, allergies, or special health care needs. Sharing this information enables school personnel to provide appropriate support and emergency care in accordance with applicable DoDEA health services policies.

Food allergies, including peanut and tree nut allergies, are a significant health concern in the school environment. Allergic reactions can range from mild symptoms to severe, life-threatening emergencies. Maintaining a safe and inclusive learning environment for all students is a shared responsibility among families, school staff, and students. To reduce the risk of accidental exposure and promote allergy awareness, parents and guardians are asked to:

1. Notify the school nurse of any allergies your child may have, including food, medication, insect, latex, or other allergies.
2. Provide current medical documentation and all required forms, including health care provider orders, prescribed medications, emergency action or care plans, and parent/guardian consent forms.
3. Teach your child about their allergies and the importance of avoiding known allergens and never sharing food, drinks, utensils, or snacks with others.
4. Inform your child's teacher of any allergies and consult with the teacher before sending food or treats for classroom celebrations, special events, or school activities.
    

Working together, families and school personnel can help create a safe environment that supports the health, safety, and academic success of all students.

School personnel will provide first aid and respond to student illnesses and injuries in accordance with DoDEA Regulation 2720.1, First Aid and Emergency Care (September 8, 2003). Care will be provided as promptly and appropriately as possible to address injuries and illnesses that occur during the school day.

When a student experiences a serious illness or injury, the school nurse will assess the situation and determine the level of care required. Based on the nursing assessment, emergency medical services (EMS) may be contacted when immediate medical attention or transportation to a health care facility is necessary. In such situations, the school will make every reasonable effort to notify the sponsor/parent/legal guardian, or designated emergency contact as soon as possible. If a parent or guardian is unavailable, a school administrator or designee may accompany the student to the medical treatment facility until the sponsor/parent/legal guardian or emergency contact arrives.

Depending on the location of the school, emergency medical care may be provided by civilian, military, host-nation, or other local health care providers and facilities. When emergency treatment is required, medical decisions will be made by the attending emergency medical personnel and health care providers in accordance with established medical protocols and standards of care.

To ensure timely communication during an emergency, it is essential that parents and guardians maintain current contact information with the school, including:

• Home address
• Home telephone number
• Mobile telephone numbers
• Duty/work telephone numbers
• Contact information for at least one alternate emergency contact authorized to act on the family's behalf

Accurate and up-to-date emergency contact information helps ensure that parents and guardians can be reached quickly, and that appropriate care decisions can be made when necessary.
 

When medication must be administered during the school day, it must be provided to the school nurse in its original container and appropriately labeled by the pharmacy or prescribing health care provider. The label must include the student's name, medication name, dosage, route of administration, administration schedule, and current prescription date.

Parents or guardians should contact the school nurse to obtain the required parental medication consent form. This form must be completed and signed by both the prescribing licensed health care provider and the sponsor, parent, or legal guardian. The completed form and medication must be delivered directly to the school nurse. If the school nurse is unavailable, the medication and signed form should be given to the principal, acting principal, or health aide for secure storage until the nurse is available.

Parents may also provide over-the-counter medications for their child's use during the school day. These medications must be accompanied by a valid prescription or written authorization from a licensed health care provider and a completed parental medication consent form.

Student Self-Carry of Emergency Medications

In limited circumstances, students may be authorized to carry and self-administer emergency or rescue medications while at school or participating in school-sponsored activities. To qualify for self-carry privileges, the prescribing health care provider must submit written documentation stating that the student has a life-threatening medical condition requiring immediate access to the medication and is capable of safely possessing and administering it. Written parental medication consent from the sponsor, parent, or legal guardian is also required.

Sponsors/parents/guardians should contact the school nurse to obtain the appropriate forms for medication administration at school or authorization for a student to self-carry emergency medication.

Supplement A - DoDEA Form 6000.01: Medication During School Day and School-Sponsored Activities

Supplement D - DoDEA Form 6000.01: Student Retention of Medication

As a general rule, the parent or sponsor will be notified by the school administrator or school nurse if a child has:

1. Any illness or injury that causes concern or inability to participate in school activities;
2. Eye, ear, or teeth injuries;
3. Head injury;
4. Second- or third-degree burns;
5. Severe pain;
6. Sprains or possible fractures;
7. Temperature greater than or equal to 100 degrees Fahrenheit;
8. Vomiting or diarrhea; and
9. Wounds that may require stitches.

DoWEA School Nursing Services supports student learning by promoting health, wellness, and readiness to learn. The school nurse serves as the school’s health services expert, providing care to students and implementing interventions to address actual and potential health and safety concerns. In collaboration with school administrators, the school nurse advances student health and academic success while serving as a vital liaison among the school, families, community resources, and health care providers. Through these partnerships, school nursing services help build students’ capacity for self-care, resilience, well-being, and lifelong learning.

The school nurse's responsibilities include:

1. Providing leadership to advance a safe and healthy school environment by managing communicable diseases, monitoring immunization requirements, and delivering consultation, health condition education, and guidance to students, staff, and families to promote health, safety, and academic achievement.
2. Promoting student health and readiness to learn by delivering quality health care and addressing actual and potential health needs through routine health screenings and school nursing services. With parent consent, students may participate in vision and hearing screenings. Additional school nursing services include nursing assessments and interventions, care coordination, and the development of individualized health and emergency care plans that support safe participation in the educational environment.
3. Providing case management services to support students with chronic health conditions by coordinating care, reducing health-related barriers to learning, and ensuring safe participation in the educational program.
4. Providing care coordination and community collaboration to connect students and families with health and social services, reduce barriers to learning, and foster school-community partnerships that support student health, academic achievement, and lifelong success.

To support your child’s recovery and help prevent the spread of illness, please do not send your child to school when he or she is sick. Children who are ill benefit from rest, proper nutrition, hydration, and parental care. Keeping sick children at home also helps protect other students and staff from exposure to contagious illnesses.

A student should remain home if he or she has any of the following symptoms or conditions:

1. Fever of 100°F (37.8°C) or higher. Students must be fever-free for at least 24 hours without the use of fever-reducing medications before returning to school.
2. Vomiting or diarrhea. Students should remain home until they have been free of vomiting and diarrhea for at least 24 hours.
3. Symptoms of a contagious illness. Students should remain home until they are no longer considered contagious or are cleared to return by a health care provider, when applicable.

• Symptoms that interfere with learning or participation, such as significant abdominal pain, ear pain, painful or itchy eyes, light sensitivity, or excessive eye drainage.
• Severe or persistent respiratory symptoms, including uncontrolled coughing, wheezing, rapid or difficult breathing, or a cough that persists for more than five to seven days and is not improving.
• Frequent loose or watery stools that are not related to diet or medication. A student should remain home if diarrhea is accompanied by a fever of 100°F or higher, vomiting, or signs of illness.
• Skin infections or lesions, including impetigo and other bacterial skin infections that cause weeping, crusting, or drainage. Students must be medically evaluated, receive at least 24 hours of appropriate treatment, and be determined noninfectious by a health care provider before returning to school. Any remaining lesions must be covered.
• Ringworm. Students may attend school if lesions are appropriately covered and treatment has been initiated, as directed by a health care provider.
• Eye infections or significant eye drainage, especially when accompanied by redness, pain, or light sensitivity. Students should remain home until symptoms have improved or they have completed at least 24 hours of prescribed treatment, if applicable.
• Vaccine-preventable or other communicable diseases, such as measles, mumps, rubella, chickenpox, pertussis (whooping cough), or influenza. Students must remain home until cleared to return in accordance with public health guidance or by a health care provider.
   

If your child becomes ill or is injured during the school day, the school nurse will contact a parent, legal guardian, or designated emergency contact to arrange for the student's pickup.

In general, students may return to school after they have been symptom-free for at least 24 hours and fever-free for at least 24 hours without the use of fever-reducing medication. Depending on the illness, injury, or communicable disease, additional medical clearance from a licensed health care provider may be required before the student may return to school.

When the DoWEA School Nurse contacts the sponsor/parent/legal guardian regarding a health concern, injury, illness that may require medical evaluation, families should provide documentation from the student's licensed health care provider. This documentation should include recommendations for follow-up care, any activity restrictions, and any accommodations necessary to support the student's safe participation in school and school-related activities.

When a student requires the temporary use of a medical device at school, such as crutches, a cast, a knee scooter, a wheelchair, or other mobility-support equipment, the sponsor/parent/legal guardian must provide written documentation from the student's health care provider. The documentation should specify the medical need for the device and identify any restrictions, accommodations, or limitations necessary to ensure the student's safety and successful participation in educational and extracurricular activities.

Maintaining open communication between families, health care providers, and school personnel helps ensure that students receive the support they need and can safely participate in the educational program. By working together and keeping ill children at home when appropriate, we help maintain a healthy learning environment that promotes the well-being, safety, and academic success of all students.

General, non-individualized searches of school property (e.g., desks, lockers, storage spaces, and school computers, including data and internet access records), may be conducted by the principal on a periodic or random basis. The school affords students and parents adequate prior notice of its general search policy through the issuance referenced above and this handbook. The search shall be conducted by the principal in the presence of another school employee who will serve as a witness. General searches of school spaces and property may be conducted in cooperation with the appropriate installation authorities or military police, including dogs trained to detect the presence of contraband. Evidence found during a general search, or a dog sniff, that alerts authorities to potential contraband may provide reasonable suspicion sufficient to conduct an individualized search.

Individualized, reasonable suspicion or targeted searches may be conducted by a principal of a student’s personal belongings (including bags, personalized electronic mobile devices (PEMD) and the interior of student vehicles on school property) and in a student’s desk, locker, storage space, school computer, or other property of the school when there is reasonable suspicion to believe the student possesses a prohibited item. Targeted searches may be conducted whenever the student is involved in a school-sponsored or school-supervised activity or event so long as there is reasonable suspicion to conduct the search.

A targeted search of a student’s person shall only be conducted under exigent circumstances. When possible, a targeted search of the student’s person shall be conducted in a private room, or non-public area, and by a school official of the same sex as the student. Reasonable efforts to locate the student and to notify the parent shall be made prior to a targeted search or as soon as is practicable under the circumstances.

DoWEA has implemented action-based standard response protocols (i.e., hold, secure, lockdown, evacuate, and shelter) that can be performed during any emergency incident.

Hold Used when there is a need to remain in a classroom or area, even during class transitioning. Can be used for such events as a medical emergency, unruly students in the hallway, or whenever an incident requires all students and staff to remain in their current positions.

• Students will clear the hallways and remain in a room or area until the “All Clear” is announced.
• Teachers will close and lock the doors to rooms or areas (if possible).
• Teachers will account for students and adults.
• Classroom activities will continue uninterrupted.

Secure (formerly lockout) Directed when there is a threat or hazard outside the school. Whether it is due to violence or criminal activity or a dangerous animal on the playground, a lockout uses the security of the physical facility as a protective measure.

• No students allowed outside of buildings and/or portable classrooms (no P.E., recess, etc.).
• All building exterior doors are closed and locked.
• Where possible, classroom activities will continue uninterrupted. place.

Lockdown Directed when there is a threat or hazard inside the school building. From serious altercations to intruders to active shooter situations, lockdown uses classroom security to protect students and staff from the threat.

• All students stay in place with a teacher or staff member.
• Students and teachers remain in locked classrooms, locating “safe zones” within each classroom.
• No one enters or exits the school, except law enforcement or incident response personnel.

Evacuation Implemented when there is a need to move students from one facility to another.

• Officials conducting or supervising evacuation will vary based on the school and incident taking place.
• Students will proceed to designated evacuation area. If separated from their class, students should join any evacuation line and identify themselves to the teacher in their group after arriving at the evacuation site.

Shelter A shelter is called when the need for personal protection is necessary. This may include events such as a tornado, earthquake or hazardous material spill.

• Shelter strategies may include evacuate to a shelter area, seal the room or drop and cover.

• Schools will identify potential shelter situations and designate specific responses, as appropriate.

  ---

The Standard Response Protocols are incorporated into the school’s Emergency Action Plan. For more information on the Standard Response Protocols and how they apply within DoWEA, refer to DoDEA Administrative Instruction 5205.02, Volume 6, “DoWEA Force Protection Program: Standard Response Protocols,” 01 January 2025.

Section 504 of the Rehabilitation Act of 1973 is a civil rights statute that prohibits discrimination against individuals with disabilities. The law requires school districts with students with disabilities to provide accommodations to allow access to educational programs and associated activities to the same extent as students without disabilities. A student is considered disabled and may be eligible to be considered if he/she: Has a physical or mental impairment which substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such impairment.  

DoWEA schools provide a free appropriate public education (FAPE) to students with disabilities by implementing reasonable Section 504 Accommodations upon establishing that a student has a disability requiring such Section 504 Accommodations.

The purpose of special education is to enable students to successfully develop to their fullest potential by providing a free appropriate public education (FAPE) in compliance with the Individuals with Disabilities Education Act (IDEA).Special education is specially designed instruction, support and services provided to students with an identified disability who require an instructional program that meets their unique learning needs. The purpose of special education is to enable these students to successfully develop to their fullest potential by providing FAPE in compliance with the Individuals with Disabilities Education Act (IDEA), as implemented by DoD Manual (DoDM) 1342.12, “Implementation of Early Intervention and Special Education Services to Eligible DoD Dependents,” June 17, 2015.

In DoWEA, special education and related services are available to eligible students, ages 3 through 21 years of age. To be eligible for special education:

1. The child must have an identified disability;
2. The disability must adversely (negatively) affect the child's educational performance; and
3. The child must require a specially designed instructional program.

If found eligible for special education and related services, DoWEA students are provided FAPE in accordance with an IEP, with services delivered in the least restrictive environment and with procedural safeguards, in accordance with the requirements of DoDM 1342.12.

Please contact your child’s school to discuss your concerns if you suspect your child may have a disability and be in need of special education services. The Case Study Committee chairperson will provide you with specific details relating to the evaluation process and can explain eligibility requirements further.

In the wake of school violence throughout the world, it is important to analyze the causes of violence and implement preventive measures to assure that every student and adult will feel secure in the school environment. DoWEA implemented a system-wide Bully Prevention program as a part of the Safe Schools and Character Education program.

Bullying is defined as a means to have power over another and it takes many forms: physical, verbal, and indirect such as gossip and isolation. Bullying leaves long-lasting scars for its victims. Bullies have a higher incidence of antisocial behavior, domestic violence and crime as adults. Society pays a heavy toll for tolerating bullying behavior and bullies.

In DoWEA schools and community, bullying will not go unchallenged and will not be tolerated. All students, staff members, parents and the community play vital roles to ensure our children are not bullied, do not act as bullies, and will not allow others to bully. Our schools have a moral obligation to provide our students and the school community with the proper information, prevention strategies, and defenses to create a safe, accepting and caring environment for all.

Management of student behavior is a responsibility shared by students, sponsors/parents/guardians, teachers, and the military command and school communities in general, in accordance with DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021. Student behavioral management consists of teaching and reinforcing positive student attitudes and behaviors. Students shall treat teachers, administrators, and other school staff with courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students with courtesy, fairness, and respect. All students will be disciplined in a fair and appropriate manner. School administrators shall operate and maintain a safe school environment that is conducive to learning. School administration will ensure prompt investigation and response to incidents or complaints involving students made by students, parents, teachers, or DoWEA staff members.

In accordance with the policy stated in DoDEA Administrative Instruction 1347.01, “Student Disciplinary Rules and Procedures,” April 7, 2021, discipline shall be progressively and fairly administered. Disciplinary actions include, but are not limited to, verbal reprimands, conferences, detention, time-out, alternative in-school placements, school service programs, community service and counseling programs. Other behavior management techniques will be considered prior to resorting to more formal disciplinary actions that remove a student from school for a suspension (short or long term). Long-term suspension or expulsion following a first offense may be considered when a student poses an immediate threat to his or her safety or the safety of others (e.g., offenses involving firearms or other weapons, fighting or violence, or the possession, use, or sale of drugs). Additional rules and procedures can be reviewed in DoDEA Administrative Instruction 1347.01.

DoWEA does not allow any form of sexual harassment, sexual assault, problematic sexual behavior in children and youth (PSB-CY) and other related abusive misconduct of, or by, employees, students, or anyone participating in DoWEA-conducted/sponsored education, training programs, and activities, committed both on and off DoWEA premises.

All DoWEA students are responsible for not committing acts of sexual harassment, sexual assault, PSB-CY, and other related abusive misconduct, in accordance with DoDEA Administrative Instruction 1443.02, “Protecting Against Sexual Harassment Based on Conduct of a Sexual Nature,” May 2, 2023, and for cooperating with any investigations and resolution of complaints made in accordance with this Issuance. Students who violate this policy are subject to discipline in accordance with DoDEA Administrative Instruction, “Student Disciplinary Rules and Procedures,” Change 1.

The right to be free from other related abusive misconduct includes physical and/or emotional misconduct that does not qualify as sexual assault or sexual harassment, but that is still intended to make a student feel pressured, uncomfortable, physically threatened, in pain, embarrassed, or offended. It also includes the right to be free from an adult, or another student, trying to exploit their position of authority or influence over a student to force or manipulate them into an inappropriate personal and/or sexual relationship, even if the student does not think it is harmful. DoWEA does not recognize sexual or romantic interactions between any student and a DoWEA employee or volunteer to ever be consensual, even if the student is of the lawful age of consent.

Students who are experiencing sexual assault, sexual harassment, PSB-CY, or other related abusive misconduct should report it, in accordance with Sections 4 and 5 of DoDEA Administrative Instruction 1443.02, “Protecting Against Sexual Harassment Based on Conduct of a Sexual Nature,” May 2, 2023.

It is extremely important that a student not suffer in silence or be allowed to be exploited or manipulated into an inappropriate relationship. If such is happening to a student personally, or to someone they know, the student should let an adult know about it right away. The student may tell someone he/she feels comfortable with and trusts, such as their parent, teacher, nurse, or coach, or go directly to the school principal or program director, at any time. When a DoWEA employee or volunteer becomes aware of a violation of this DoDEA Administrative Instruction 1443.02, they are required to report it to their school principal or program director, with the possible exception of certain disclosures made during confidential communications not otherwise subject to mandatory reporting requirements in accordance with Issuance.

No DoWEA student shall be excluded from participation in, be denied the benefits of, be subjected to, or be permitted to subject others to discrimination in any DoWEA-conducted education and training programs and activities on the basis of their race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, which is commonly known as their protected class, in accordance with DoDEA Administrative Instruction 1443.01, Volume 1, “Civil Rights Program and Compliance,” November 16, 2022.

Although DoWEA cannot guarantee every student a learning and activities environment free from annoyances, petty slights, or minor offenses, DoWEA is committed to creating and maintaining an environment free from unlawful discrimination and will not tolerate incidents of discriminatory unequal treatment, hostile environments (including those created by sexual assault and sexual harassment [discussed in greater detail below under “Student Conduct and Discipline”]), or impermissible disparate impact based on a student’s protected class, or retaliation against anyone because they have made a complaint, testified, assisted, or participated in any manner in an investigation related to an allegation of discrimination.

Students MUST wear:

• Tops with sleeves (sleeveless tops/dresses are permitted for school sponsored formal events such as prom)
• Solid clothing (not transparent or translucent) that fully covers the top and bottom from armpit to mid-thigh
• Shoes (shoes must be safe for the school environment)
  • Bedroom slippers shall not be worn, except for school activities approved by the principal
  • Open toe shoes with a strap across the heel are allowed

Students CANNOT wear clothing with:

• Language or images promoting violence
• Language or images that depict, promote, or advocate the illegal use or sale of drugs, alcohol or tobacco products; violent conduct; curse words; pornography; that contain threats or expressions which are violent, discriminatory, lewd or obscene; or that advocate or promote any other illegal item or activity or the use of same
• Derogatory speech and/or imagery that targets groups based on race/color, ethnicity/national origin, sex, sexual orientation, disability, religion, or any other characteristic protected by law.
• Headgear that obscures the face (except as a religious observance or health purpose); clothing items with hoods attached can be worn but must not cover the head

* Teachers/courses can require certain attire as part of the curriculum (for example: physical education, culinary) that may include specific dress

* DoWEA issued athletic uniforms and athletic practice attire outside of the DoWEA school dress code is permitted when worn by participants during athletic practices and sports events

According to Section 3.6 of DoDEA Administrative Instruction 1353.01, “Student Rights and Responsibilities,” April 6, 2021, students may observe religious practice in school, such as celebration of religious holidays, engaging in private prayer, saying grace before meals, and wearing yarmulkes and head scarves, as long as the practice does not violate student standards or cause substantial disruption. Students may engage in independent religious discussion to the same degree that they may engage in other types of permissible speech. The freedom to engage in religious expression in school does not include the right to compel other students to participate in religious practices or discussion. Students may express their beliefs about religion in the form of homework, artwork, presentations, and other written and oral assignments, free from discrimination by school faculty or other students based on the religious content of their submissions. Such assignments and submissions shall be assessed by curricular standards or other relevant instructional criteria in accordance with Section 4 of DoDEA Administrative Instruction 1353.01.

In accordance with DoDEA Administrative Instruction 1443.01: "Civil Rights Program and Compliance,” November 16, 2022, all high school students, and middle school students in some cases, are provided the opportunity to participate in the Interscholastic Athletic Program without unlawful discrimination based on their race, sex, color, national origin, disability, religion, age, sexual orientation, status as a parent, or other factors unrelated to that participation. There are uniform eligibility policies for participants in all athletic programs. Please refer to your regional Interscholastic Athletics Program policy for details relating to your school. For DoWEA-Americas schools, please consult your state of residence athletic policies and the school athletic director for specifics regarding state regulations and requirements.

PPEMDs are prohibited from the start of the school day until dismissal at the end of the school day on DoWEA school premises.

a. PPEMDs include all devices capable of communication by voice, text, or other data with one or more other parties or devices, or capable of connection to a smartphone, the internet, or a cellular or wireless network, including a smartphone, cell phone, Bluetooth-enabled device, tablet, smartwatch or other wearable device, and gaming device. PPEMDs does not include school-owned devices provided to a student and school-approved devices used by a student in accordance with this section. 

b. All PPEMDs must be silenced or turned off and securely stowed away as defined in the glossary. 

c. Exemptions may be granted for special education disabilities, medical requirements, and 504 reasonable accommodations when included in the student’s plan. 

d. Exceptions may be provided by the school principal for DoWEA approved curriculum. The PPEMD requirement must be included in the course syllabus. 

e. Students may contact a sponsor, parent or legal guardian during the school day if needed by using a school telephone made available to the student in a manner and location designated by the school. 

Students are responsible for their own scholastic integrity.  Any suspicion or evidence of forging, cheating, or plagiarizing the work of others may result in a school discipline, to include exclusion in accordance with DoDEA AI 1347.01, Student Disciplinary Rules and Procedures.

Students are expected to actively participate in the educational process, including school-sponsored activities in and outside of the classroom, as deemed appropriate. Students should bring to the attention of a school employee behavior or activities that may endanger the safety and well-being of themselves or others.

Students shall:

1. Comply with policies, procedures and standards for student behavior;
2. Refrain from conduct or behavior that is disruptive;
3. Respect the rights and human dignity of other students and all school employees;
4. Attend school and classes regularly, and punctually and make a conscious effort in all classes;
5. Participate in and take advantage of educational opportunities provided by DoWEA schools;
6. Assist school employees in operating a safe school by abiding by the laws of the United States, the local military installation, the host nation, and DoWEA policies, regulations, and procedures;
7. Properly maintain school property and use school property and equipment for educationally authorized purposes;
8. Promptly bring to the attention of a DoWEA school employee behavior or activities that may endanger the safety and well-being of themselves or others and to cooperate with school threat assessment procedures; and
9. Promptly report to the DoWEA School Principal, or another DoWEA school employee, incidents or complaints, including, but not limited to, discrimination, sexual harassment, sexual assault, or non-sexual harassment, based on race, sex, color, national origin, disability, religion, age, sexual orientation or status as a sponsor, parent or legal guardian; intimidation, hazing, bullying (including cyberbullying), or retaliation against persons who report or participate in the investigation of such incidents herein.

Per DoDEA AI 1347.01 and 4500.02:

Riding school buses is a PRIVILEGE that may be suspended or revoked if a student does not behave in a safe and proper manner. The time students spend going to and from school is an extension of their school day. School buses are an extension of the school campus. As such, principals are equally as responsible for discipline on school buses as they are on school campuses. Principals may take disciplinary action for school bus misconduct consistent with Attachment 2 or may process them in accordance with procedures available for other school discipline. Nothing in this handbook precludes the principal from exercising appropriate discipline, including suspending the student from school or from school related activities, for misconduct on school buses.

All students are expected to adhere to the bus rider rules outlined on the Student Transportation page.

Student transportation is defined as the transportation of students from their assigned bus stop to school at the beginning of their school day, during the mid-day and for return to their assigned bus stop at the end of the normal scheduled school day. DoWEA principals are responsible for monitoring student loading/unloading zones when students are coming and going from school sites, including administering discipline. A school bus or any device operating to provide student transportation will function as an extension of the school. The walking distance for students in grade 6 and below should not exceed one mile from the student’s primary residence to the school or designated bus stop. Students in grades 7–12 may walk up to 1.5 miles from their primary residence to the school or designated bus stop. These distances may be slightly expanded or contracted to conform to natural boundaries such as housing areas or neighborhoods. In locations having middle schools, which include grade 6 (i.e., grades 6–8), the walking distance criteria shall be the same as the criteria for grades 7–12.

Transportation is not authorized to take students to their homes or to eating facilities for their mid-day meal. No other transportation between the assigned bus stop and the school will be charged to commuting transportation unless stated in a special education student’s IEP and/or required by Section 504 guidelines. “Curb-to-curb” only applies to students with disabilities who require such service as documented in the student’s IEP. DoWEA District Superintendents, in coordination with the District Logistics Chief and the supporting military installation commanders, will establish a commuting area to determine eligibility for transportation of dependent students.

Each student, together with the student’s parent or guardian (if applicable), shall acknowledge and sign Form 700, “Use of DoDEA Internet and Use of Information Technology Resources,” before he or she is assigned a user account. In accordance with Enclosure 4 of DoDEA Administrative Instruction 6600.01, “Computer Access and Internet Policy,” February 16, 2010, the following are required of all students:

1. Students shall use DoWEA information technology (IT) resources, including computers, electronic mail, and internet access, only in support of education and for research consistent with the educational objectives of DoWEA;
2. Students shall respect and adhere to all of the rules governing access to, and use of, DoWEA’s IT resources;
3. Students shall be polite in all electronic communication;
4. Students shall use courteous and respectful language and/or images in their messages to others;
5. Students shall not swear, use vulgarities, or use harsh, abusive, sexual, or disrespectful language and/or images;
6. Students who misuse DoWEA IT resources are subject to disciplinary measures; and
7. Students’ accounts will be deactivated upon transition out of a DoWEA school.

The signed agreement (Form 700) is to be retained in the administrative office at the student’s school for the duration of the student’s enrollment. A copy will be provided to the student and, if applicable, the student’s parent or guardian.

Use of personal social media between parents/teachers/students is discouraged. The only acceptable form of social media communication between parents/teachers/students is through official school social media.

The School Advisory Committee (SAC) and Installation Advisory Committee (IAC), composed of parents, teachers, and stakeholders, advise school administrators, Superintendents, and Installation Commanders on policies, procedures, and resources to enhance the educational environment. These committees hold open public meetings for parents to engage and learn more about the school.

Serving on a SAC or IAC is a rewarding responsibility that offers the opportunity to contribute to children's education actively. These committees provide advisory input on school policies, administrative procedures, and educational resources. At the same time, final decisions rest with the DoWEA school district superintendent.

To learn more about DoWEA Europe Advisory Committees, please visit the DoWEA Europe Advisory Committees website.

Management of DoWEA student behavior is a responsibility shared by DoWEA students, sponsors/parents/legal guardians, teachers, and the military and school communities and consists of teaching and reinforcing positive DoWEA student attitudes and behaviors. Discipline should be progressively, equitably and fairly administered, is sequential and preplanned, and normally occurs in a hierarchy of consequences for repeated offenses of the same behavior.

DoWEA students have the Right to a discrimination-free learning environment in which no individual, on the basis of race, sex, color, national origin, disability, religion, age, sexual orientation, or status as a parent, shall be excluded from participation in, be denied the benefits of, or be subjected to, discrimination in a DoWEA-conducted or -sponsored education or training program or activity, pursuant to Executive Order 13160, DoW and DoWEA policy, and Federal law.

Students shall treat teachers, administrators, and other school staff as expected within the code of conduct, to include courtesy, fairness, and respect; and teachers, administrators, and other school staff shall treat students as expected within the code of conduct in this Issuance, to include courtesy, fairness, and respect.

Parents of students who walk to school are advised not to allow their children to leave home too early. Due to the lack of supervision, children should not arrive earlier than 8:40 a.m. 

Your cooperation in this matter will greatly enhance the safety and security of our students. 

Parents must come to the front office to sign their child in if he/she arrives after 9 a.m. It should be noted that Base policy has determined that it is the responsibility of our students' parents as to whether their children are supervised by an adult or older sibling while walking to and from school or bus stop.

The School Lunch program at AFNorth is operated by SODEXO, and is an account-based service set up and managed by the AIS Business Office (045-527-8222). Students must be registered for, and in possession of, a lunch card to purchase lunch. SODEXO will not accept any negative balance on the lunch card accounts. Please make sure to check the balance of your children’s lunch cards regularly at:

https://qpay.quarto.nl/Portal/Account/Login/0

Please use the email address that you used when registering your card and your password. If you have any concerns regarding the Sodexo lunch program, please send an email to: 814700.afnorth.nl@sodexo.com

Students are expected to maintain appropriate behavior while in the cafeteria in order to prevent accidents and maintain an enjoyable eating environment.

To these ends, the following expectations will be enforced:

• Unless given a Lunch Pass from a teacher, students must eat lunch in the Cafeteria, not in the halls or other common areas.
• For the safety of themselves and others, students are not to run in the Cafeteria.
• Throwing food or any other objects are not permitted.
• Students must remain seated while eating during the lunch period.
• Students will not leave food, trash, or any other kind of debris on, under, or around tables.
• Chairs taken from neighboring tables or chair stacks must be returned.
• Students must remain at their tables until 12:10 pm, at which time they may return their lunch trays and exit the Cafeteria.

Consequences range from administrative counseling to suspension, depending upon severity and frequency of infractions.

Definition

An emergency is a situation requiring evacuation, school closure, or cancellation or delay of transportation, etc., as a result of fire, flood, inclement weather, bomb threats, firearms, chemical spills, terrorist activity, etc.

Guidelines

• The Director of AFNorth International School (AIS) has established a school plan that will be followed in emergency situations.
• AIS emergency procedures are not announced publicly, but can be requested from AIS Director's office
• Fire, Evacuation, and Lock-down Drills are held in accordance with local and national requirements. There shall be a minimum of three drills in the fall and three in the spring.
• Early in the school year, the AIS Directorate will coordinate through national sections the distribution of information addressing the subject of emergency evacuation and school closure to meet emergency situations.

AFNorth Middle/ High School’s unique location affords cultural exchange. Students have many opportunities to participate in academic and extracurricular experiences with other American and international schools throughout Europe. 

These opportunities include but are not limited to:

• Eleven (11) Varsity Traveling Sports Teams,
• Yearbook
• Creative Connections (visual arts, drama, and music)
• Academic Games
• Model United Nations
• Junior Science & Humanities Symposium
• Student Council
• National Honor Society/National Junior Honor Society
• Honors Music Festival
• Jazz Seminar
• STEMposium
• Drama
• International Student Leadership Institute
• JROTC & Air Force Drill Teams
• Robotics
• Middle School Spelling Bee
• Geography Bee
• Math Olympiads

Leadership Team (SLT)

The SLT consists of teachers, parents, students, and administration. The goal of this team is to provide leadership and planning for activities to ensure the school’s ongoing efforts towards school improvement. Please contact the school administrator at +31-45-527-8260 if you would like to serve on this team as a parent representative.

School Advisory Committee (SAC)

The School Advisory Committee is established by DoW regulation and is composed of an equal number of elected parents and teachers (and one student). It advises school administrators and/or installation commanders on program matters, which impact the quality of education in our schools. SAC meetings are open to all community members and the meetings are held at a minimum of at least four (4) times during the school year. Parents are encouraged to attend these meetings and become involved in improving our school programs. The committee serves as an advisory body, not a policy-making body.

The role of the School Advisory Committee is to advise the school principal by making suggestions and/or recommendations on educational matters such as:

• School policies affecting students and parents
• Administrative procedures affecting students
• Instructional programs and educational resources within the school
• Allocation of resources within the school to achieve educational goals
• Pupil services (health, special education, testing, and evaluation)
• Student standards of conduct and discipline
• Policies and standards of the dependents’ education system related to all of the above

Meeting dates and times will be published in the parent newsletter and on the school calendar.

Parent Teacher Association (PTA)

This chapter is funded as a part of the European Parent Teacher Association, which is a military subsection of the National PTA based in the United States.

Your local PTA chapter supports AFNorth students and faculty by:

• Helping fund the annual Spelling Bee
• Creating fun events for the students and staff throughout the year
• Welcome back to school event
• Cocoa and cookies
• Movies
• Teacher and Staff Appreciation Luncheon
• Allowing other student organizations and staff to make donation request to help fund school activities

Emergency Notification System

The Emergency Notification System (ENS) is a method AFNorth International School (AIS) uses to inform parents of a school-wide emergency such as inclement weather, school closures, etc. To be notified of any school wide emergency, you will need to register in the ENS system at the beginning of each new school year.

To Register: Go to the following link and follow the directions. When asked for the password, please use the word: secret (lowercase)

http://afnorth-is.com/info-center/parent-support/

In addition to ENS phone and email notification, AIS school closure notifications and information will also be made through:

• Radio: American Forces Network Europe and British Forces Broadcasting Service (AFN)
• The Website: www.afnorth-is.com
• School Twitter: @AFNORTH_IS, on the web: https://twitter.com/afnorth_is
• Facebook: https://www.facebook.com/AfnorthUSMHS/

AFNorth MHS is one section of AFNorth International School (AIS), comprising educational institutions from four nations and incorporating grades Kindergarten to grade twelve. The four nations are the United States, Canada, Germany, and the United Kingdom. AIS has a long and proud tradition of excellence in academics, the arts, extracurricular activities, and in preparing students to live in a multicultural world.

Located on a spacious and green 10-acre area in South Limburg, Netherlands, the campus provides safe play areas for younger children and outdoor areas for older students. The school is housed in a unique and well-designed building that promotes international collaboration.

The school continues to refurbish existing buildings and develop new spaces as necessary. The different national sections are located around an airy central ‘Hub’ with four adjoining color-coded ‘Pod’ areas allowing access to various specialist areas for the arts, technology labs, and sciences.

The cafeteria, international ‘Pod’ areas, science labs, and all bathroom facilities have recently been renovated, upgraded, and/or refurbished. The cafeteria also has a stage and ample room for theatrical and musical performances.

Classrooms are spacious places for students to learn, and all have now been furnished with state-of-the-art SMART interactive technology. Along with access to the latest wireless technological learning tools, students can also access a modernized School Information Center and Nurses Office staffed by qualified professionals.

Sporting facilities include ample space for multi-purpose athletics plus three newly refurbished gyms and changing rooms. While gymnasiums accommodate Basketball and Volleyball teams, our field areas support Football, Soccer, and a four-lane competition track as well as Track and Field event areas. Students additionally benefit from the easy access to the JFC HQ swimming pool and tennis courts.

"It is the teacher's right to teach.....And the student's right to learn."

The AFNorth staff and administration work diligently to encourage students to develop and demonstrate the behavior that will help them be successful citizens. The following six standards, emphasize the behaviors we hope to instill in our students each day.

1. Do be gentle
2. Do be kind, helpful and respectful
3. Do listen
4. Do work hard
5. Do look after property
6. Do be honest

Daily transportation to and from school for AFNorth students is contracted by the AFNorth International School (AIS) Directorate. Students must possess an AIS-issued bus pass to ride busses provided for both daily commute and after school activity busses. Bus passes are obtained at the AIS School Bus Office. For questions/concerns regarding transportation, please contact the AIS Bus Coordinator (045-527-8228 or 00-62-043-6042).

Afterschool Activity Busses

AFNorth students participating in afterschool sports, clubs, and other activities may utilize special Activity Busses, which depart AIS at 5:30 pm each school day. Students MUST SIGN UP by 2 pm ON THE DAY they wish to ride the Activity Bus by either using the scanning device at the school entrance or online at: https://afnorth-is.com/transportation-buses/# To sign up online, students must be logged into their Google Student account. The online form will only accept input on the day the Activity Bus is needed. Only students participating in AIS school activities are permitted to ride after school Activity Busses home.